- Subjects:
| Interested parties are invited to use their professional expertise to submit proposals that they consider make best use of the land and facilities at Beecraigs Country Park, Linlithgow within the area outlined in red on the site plan proivided. |
- Lease period:
| The lease shall run for a period of five years and shall include specified dates (to be agreed between the parties) from November to December in each of the years 2024 to 2028 inclusive. The agreement shall include a mutual break clause whereby either party may terminate the agreement with effect from 31 March 2026. |
- Permitted use:
| The subjects shall be used as a venue from which the tenant will be permitted to deliver annual, commercial, winter-themed event. |
- Annual rental:
| The tenant will pay the council a basic annual rent plus a percentage of gross income received from annual event admission ticket sales. Interested parties are invited to submit their best bids to the closing date and those bids should set out a) how much you are offering to pay as a basic annual rent and b) what percentage of gross annual event admission ticket sales receipts you propose to pay. The council requires that a) the basic annual rent shall not be less than £15,000 per annum b) that the percentage payable of gross income received from annual event admission ticket sales shall be not less than 5% and c) in any event, the combined sum payable to the council shall be not less than £30,000 per annum. |
- Legal fees:
| Each party shall bear their own legal fee in connection with the preparation of the requisite legal documentation. |
- Environmental community benefits:
| Interested parties are required to identify and deliver environmental, community-focused benefits as part of this agreement. The council is not being prescriptive in this regard and welcomes proposals identified by bidders in their offers. Examples may however include local tree-planting or habitat enhancement projects. |
- Local suppliers:
| Interested parties are encouraged to use local suppliers and vendors in the delivery of their event and details of how you intend achieve this should be provided in your offers. |
- Remedial works deposit:
| The council will require the tenant to pay a refundable deposit of £6,000 per annum to cover the potential cost of any damage caused to the country park as a result of the event taking place. That figure shall be reviewed annually to take cognisance of operational experiences. |
- WLC operating costs:
| The tenant will reimburse the council for utility costs and any additional cleaning costs and on-site staffing costs incurred as a result of the annual event taking place, as well any loss of income that may be incurred by closure of any sections of the country park’s caravan park due to the event taking place. |
- Non-domestic rates:
| The tenant shall be responsible for the payment of any rates, local taxes and charges arising due to their occupation and operation of the subjects. |
- Event delivery:
| The annual event will not be a council event, rather it will be a commercial event delivered by the tenant by agreement on council-owned land. The tenant will be responsible for staffing the event, including providing security, marshals, front of house staff, cleaning staff etc. and for obtaining any statutory licences that are required to competently deliver the event. The tenant will be responsible for traffic management and winter maintenance costs and for ensuring the safety of visitors to the park. |